Position Information

Position Information Message
Senior Property Manager, SF & San Jose
JOB SUMMARY: (Overall purpose and objective of the job)
The Senior Property Manager is primarily responsible for the day to day management of all aspects of operation for the assigned portfolio and supervision of portfolio staff, in accordance with the goals and objectives of the individual property owners and the mission of Kidder Mathews Asset Services Division.
ESSENTIAL FUNCTIONS: (The reason this job exists is to perform these functions.  These functions are performed regularly, seriously impacts other jobs, and there are a limited number of employees to whom performance of the function can be distributed).
 Manage and lead a team which may include Property Manager(s), Administrative Assistant(s), Operation Manager (s), Portfolio Administrator(s) and Portfolio Assistant(s) including recruitment, onboarding, supervision, scheduling, training, development, evaluation and disciplinary action of employees 
 Provide mentoring, coaching, direction and leadership to employees in order to achieve company and client results
 Promote and maintain a positive working environment in alignment with Kidder Mathews values and culture
Property Operations:
 Responds to and resolves tenant concerns; meets with tenants as required to ensure that tenant needs are met, and that high quality property management service is achieved
 Ensure monthly physical property inspections are completed; partner with contractors/building engineers to follow through on any needed repairs or maintenance
 Interface with property vendors and contractors to ensure prompt response to maintenance issues
 Ensure on-going contracted vendor services are performed on schedule and on budget, ensuring services meet contract specifications
 Review contract specifications and makes necessary changes or updates
 Request/review/recommend bids for contracted services
 Ensure budgeted maintenance and repairs are performed on schedule
 Partner with Building Engineers or contracted maintenance vendors to schedule repairs and work orders
 Act proactively to identify opportunities to add value to clients and client’s assets
Financial and Reporting:
 Partner with Property Accountant(s) to ensure accurate and on time accounting deliverables
 Review and approve, within prescribed limits of authority, vendor and contractor invoices
 Generate and/or review with Property Accountant and approve annual CAM reconciliations Review and approve monthly accruals
 Provide financial analysis for new leases and lease renewals
 Act as “team captain” for annual budgeting process in conjunction with Property Manager(s), Operations Manager (s), Property Accountants, Building Engineers and other support staff
 Hold final accountability for annual property budgets
 Review monthly operating statements as prepared by Property Accountant 
 Generate and/or review and finalize monthly operational narrative report to client. Review and mentor Property Manager (s) on your team in the property budget, CAM, financial reporting, and corporate budget processes.
 Meet with tenants and negotiate lease renewals in accordance with Client’s specified lease perimeters, as appropriate
 Prepare financial analysis for new leases and lease renewals, as required by client
 Encourage and promote cohesive and collaborative relationship with listing agent(s).
 Ensure all vacant space is in “market ready” condition based on individual client requirements
 Take proactive approach to leasing and referral opportunities
Tenant and Owner Relations:
 Maintain courteous, professional, service-oriented rapport with tenants and owners
 Promote and foster confident, comfortable relationships with tenants and owners
 Supervise tenant move in and move out process and conduct move in and move out walk throughs with tenant
 Conduct new tenant orientation
 Create tenant “welcome package” for new assignments
 Create tenant emergency procedures manual for new assignments
Tenant Improvement Construction:
 Attend construction meetings
 Partner with Construction Manager and General Contractor to ensure schedules are met and improvements are performed in accordance with tenant requirements and building standards
 Conduct walk throughs, as needed, with Construction Manager and General Contractor and tenant during construction process
 Review final punch list prepared by Construction Manager and ensures that all punch list items are corrected
 Maintain construction file
 Promote and foster courteous, professional and collaborative relationships with co-workers and members of other Kidder Mathews divisions
 Administer Property Management Agreement, to include tracking renewal and expiration dates, fee increases, report and budget due dates, etc.
 Prepare annual corporate operating budget for assigned portfolio
 Review and collect receivables from clients
 Review monthly operating statements for assigned portfolio
 Full Profit & Loss accountability for assigned portfolio
 Take proactive approach to identify and capture new business, referral or consulting opportunities
OTHER FUNCTIONS: (Incidental to the purpose or the job.  These functions are performed infrequently and have little consequences to other jobs if not performed).
Perform other duties or projects as requested or required
Position: Senior Property Manager, SF & San Jose
Organization: Kidder Mathews Inc.
Location: Seattle,  WA 
United States
Posting Start Date: 3/25/2022
Date Posted: 3/25/2022
ESSENTIAL QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)
 Ability to work with minimal supervision and lead by example 
 Strong computer skills (MS Excel, Word, PowerPoint, Outlook)
 Good communication and organizational skills.  Ability to build relationships with clients, vendors and internal partners
 Ability to provide excellent customer service 
 Ability to speak, write and understand English 
 Demonstrated ability to read, understand and abstract leases and contracts
 Demonstrated ability to recognize high quality maintenance work
 Professional communication etiquette with good oral and written communication skills
 Accurate, attentive, detail oriented, with strong analytical skills
 Demonstrated financial analysis skills
 Demonstrated understanding of the budgeting process
 Demonstrated ability to function in a team environment and proactively problem solve 
 Ability to work outside of normal office hours to meet various deadlines
 Ability to prioritize and organize work load in order to meet daily, weekly and monthly deadlines
 Demonstrated ability to follow through and complete tasks
 Willingness and demonstration of professional development and continual learning
 Ability to travel locally
 Must have working vehicle, valid driver license and current auto insurance
EDUCATION/EDUCATION:  Bachelor’s Degree or a combination of education and experience; Real Estate License required
REQUIRED KNOWLEDGE: Strong knowledge of Property Management processes and procedures
 7+ years Property Management experience 
 2+ year supervisory experience
WORK ENVIRONMENT: (The work environment described here are representative of those that the employee must be in in order to successfully perform the essential functions of this job.)
 Due to Client Requirements, proof of valid and complete Covid-19 Vaccination is required for this position. Evidence of your Covid-19 vaccination must be presented to our Human Resources department on the first date of hire and is subject to verification.
 This is a standard office environment with standard office noise like talking, office equipment, etc.  In addition, this position may visit tenant sites in various settings which can be industrial in nature with loud noises and mild fumes.
PHYSICAL DEMANDS: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.)
While performing the duties of this job, the employee is regularly required to talk and hear.  This position is rarely active but may require standing, walking, bending, kneeling, stooping and crouching.  The employee must frequently sit and use a computer for long periods of time.  Specific vision abilities are required to do this job including close vision. The employee must sometimes lift and/or move items up to 10 pounds. The employee must be able to drive for short to moderate distances and/or times.  The employee must often walk through the outdoors and various terrain environments.  The employee may be required to access building roof and mechanical areas via stairways or access ladders.
SUPERVISORY RESPONSIBILITIES: (scope of the person’s authority, including a list of jobs that report to this job). 
Has supervisory responsibilities for up to 6 direct and/or indirect reports including Associate Property Managers, Operation Managers, Portfolio Assistants, Portfolio Administrators and Administrative Assistants.  Has indirect supervisory responsibilities for Building Engineers.
Status: This listing expires on: 5/23/2022
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Organization Information
Kidder Mathews Inc.
12886 Interurban Avenue South

Seattle,  WA 98168
United States
(206) 248-7339
Kendra Ristad