Receptionist - Colliers International

Walnut Creek, Ca

Description:
This position supports the entire office in the role at the front desk in addition to providing administrative support for several commercial real estate brokers.

• Front Desk open and ready to answer phones sharply at 8:00 AM and
  turn off phones at 5:00 PM.
  
  
• Maintain tidiness of conference room and front area in general.
  (Straighten chairs in conference room. Lighting in Lobby and Conference
  Rooms on at all times when business is open, blinds open and straight.
  Glasses/mugs cleared from conference rooms, as needed).
  
  
• Greet guests, maintain sign in Guest/Client Log, notify of
  guest/client arrival. Provide coffee/water.
  
  
• Check main company voice mail box daily (morning) and distribute
  messages as necessary.
   
  
• Answer company phone lines within 3-4 rings, using articulate &
  professional mannerism with scripted dialog provided.
  
  
• Transfer phone to night service when out of the office and change
  main greeting for Holiday(s) and other office closures (i.e. office closed
  on a regular open day).
  
  
• Complete knowledge of ShoreTel VOIP phone system and ability to
  troubleshoot programming issues; calling for service and repair when
  necessary.
  
  
• Complete knowledge of copier(s) and printer(s). Ability to place
  service calls and maintain service call log.
  
  
• Pick up mail daily, sort into appropriate internal office mail
  boxes. Post and take mail to mailbox by 4:00 PM daily. Preparing Overnight
  shipments for brokers (as required).
  
  
• Office Supplies:  Regular inventory of office supplies, place orders
  for supplies needed and take delivery of supplies delivered.
  
  
• Kitchen Supplies:  Regular inventory of kitchen supplies making sure
  supplies being maintained by appropriate vendor(s) on a regular basis.
  
  
• Pickup various newspapers delivered each morning and deliver to
  Kitchen area & specific subscribers.
  
  
• Signing/Verifying for deliveries /Maintaining delivery log. Call
  Brokers/Staff when a delivery arrives.
  
  
• Monthly office Calendar preparation and distribution.
  
  
• Preparation of monthly phone duty and kitchen duty schedule. Weekly
  reminders to brokers/staff of kitchen duty and staff of phone duty.
  
  
• Maintaining office phone listing & extension list for internal use;
  Maintain, on a daily basis, the scheduling for three (3) conference rooms;
  Occasional order of lunch items for meetings and parties that are held by
  Walnut Creek office.
  
  
• Faxing: incoming and outgoing
  
  
• Assisting with broker administrative support (as needed).
  
  
• Always ask if there are questions on any of the above. Any other
  duties as assigned.

Salary: 
Competitive Salary, Full Benefits, 401k

Status:
Full Time Employee; Hourly 8:00am - 5:00pm M-F

Education:
High School or Equivalent, Relevant Work

Experience:
1+ to 2 years

Job Category:
Administrative & Support Services

Reports to:
Regional Director of Operations

Comments:
Submit Resume w/ Cover Letter & Salary Requirements to:
Natalie Dalessio, Regional Director of Operations ndalessio@colliersparrish.com