Property Management Administrative Assistant - Equity Office

Walnut Creek, Ca

Company Description:
Equity Office is an owner and operator of primarily Class A office
buildings in multiple markets across the country.  The company is an
affiliate of the Blackstone Group, a premier global private equity firm.
Equity Office is headquartered in Chicago, IL, and has approximately 800
employees nationwide.  

JOB SUMMARY:
Provides administrative support including typing, filing, answering phones
and distributing mail.  Also monitors and distributes various reports and
assists with data input and various functions.  Responsible for maintaining
the day-to-day relationships with customer contacts.

ESSENTIAL JOB FUNCTIONS:

Administrative

• Types general correspondence and memos.
  
  
• Receive and send all departmental packages.
  
  
• Answers and screens incoming phone calls providing assistance when
  possible and routing other calls to appropriate employees.
  
  
• Creates and maintains various filing systems in an accurate and organized
  manner.  Reviews, purges and forwards files to dead storage as appropriate.
  
  
• Sorts, organizes and distributes mail for EOP employees.
  
  
• Responsible for distribution of monthly and quarterly reports.
  
  
• Orders and maintains and adequate supply of departmental office supplies.
  
  
• Organizes departmental lunches and meetings.
  
  
• Coordinates and books travel itineraries.
  
  
• Performs other duties as assigned.
  
  

Customer Service/Property Management

• Respond to incoming customer work order requests.
  
  
• Manage status of open work order requests, proficiency in EOP's on-line
  service request program.
  
  
• Follow-up with customers to ensure satisfaction.
  
  
• Report customer service related issues to the appropriate property
  management staff as necessary.
  
  
• Coordinate day-to-day customer communication.
  
  
• Interact with customers to foster ongoing relationships.
  
  
• Direct other incoming calls to appropriate management or leasing
  personnel, taking messages when necessary.
  
  
• Perform miscellaneous tasks as required, such as, assist in typing
  correspondence and reports.
  

Equity Office offers competitive salaries and a robust benefits program
which includes 401(k), comprehensive medical, dental and vision insurance
plans, educational assistance, flexible work arrangements and more!


Requirements:
Approximately 1-3 years of previous administrative experience
preferred.  Real estate/property management experience a plus.  High school
diploma required, some college preferred.  Proficiency with Microsoft Word
and Excel required.  Must have the ability to organize and prioritize
workload.  Strong written and verbal communication skills a must.  Strong
attention to detail and Accuracy with figures skills required.

Comments:
For immediate consideration, please apply online at
www.equityoffice.com to job opening #321598.

Equity Office is committed to a diverse workforce.  EOE M/F D/V