Administrator w/ Accounting Experience - CMA Asset Managers

Downtown Oakland

Position Overview :
This position will work directly with the owner of the property management company doing a variety of administrative tasks as well as act as the primary bookkeeper for City Center West Garage located in downtown City Center. The main focus of this position will be AP/AR review and data entry, monthly management reports, overseeing capital expenditure projects, providing administrative assistance to the owner (including typing, answering emails, filing, and simple office organization), coordination with outside vendors (including but not limited to security, parking and
janitorial staff), and some vendor/employee supervision.

This is a position that wears many hats, from creating and presenting financials to helping out a cashier at a ticket booth. It requires a positive outlook, good memory, eye for detail and excellent organizational skills.

Essential Job Functions:

Bookkeeping

• Process, enter and/or review all accounts receivable information and making deposits.
• Review and process all accounts payable information for data entry by parking operator.
• Input all changes, corrections, adjustments and run monthly invoices for monthly parkers.
  
• Create monthly validation billings.
  
• Possible accounts payable work for smaller properties twice a month.

Financials

• Assist in the creation of annual garage budget and monitor throughout the year.
  
• Meet with Property Manager to review revenue and expenses on a monthly basis.
  
• Create monthly management report, including financial statements, for Property Manager's review.

Some Property Operations

• Meet with vendors as needed to discuss employees, staffing and any issues (primarily parking and security staff).
  
• Contact, request proposals and set up contracts with any new vendors with owner and help supervise projects. (Includes painting, general repairs, parking access security system, etc.)
  
• Ensure certificates of insurance are in place and current for all vendors.

Miscellaneous Administrative Tasks

• Secretarial support for owner, including typing documents, filing,
  faxing, mailing, creating files, making copies, answering emails and phone
  calls, updating company calendar monthly, researching files and documents,
  and following-up with vendors and clients. Although this is just a segment
  of the job, it is an essential part.

Requirements:
Ideal Candidate will have:

• 5+ years experience preferred.
• BA/BS in accounting or equivalent work experience preferred.

Knowledge, Skills and Abilities :

• Detail oriented and EXCELLENT organizational skills.
  
• Ability to develop effective and positive working relationships with employees, customers and colleagues.
  
• Good written and verbal communication skills.
  
• Ability to meet deadlines.
  
• Excellent attendance.
  
• Proficient in Microsoft Word and Excel.
  
• Experience in working in a busy and fast paced office.
  
• Ability to multitask and be flexible and supportive.
  
• Responsible, dependable and a team player.
  
• Ability to work under pressure and with little supervision
  
• Flexible with a can do attitude.

Salary:
Salary commensurate with experience

To apply, please attach resume and submit to: m.alyse.cox@gmail.com and include "Admin-Acctg Position" in the subject of your email.